- Primary role:
- Complete monthly and/or quarterly reporting for SOX purposes
- Conduct required Leave of Absence (LOA) updates in the stock administration system (Equity Edge Online)
- Complete monthly audit of address changes
- Monitor UK CSOP taxation appropriation
- Manually process terminations in our Equity Edge Online platform
- Post equity termination closing statements in Workday
- Conduct daily, weekly, and monthly audits to ensure accuracy and completeness
- Manage China SAFE foreign disbursements
- Retrieve and save international reports for Israeli tax purposes
- Perform blackout list reviews in preparation for trading window closing
- Additional Responsibilities:
- Heavily assist with the annual compensation review grant process
- Assist with administering Veeva’s equity programs and ensure that all equity transactions are accurately processed and settled within established timeframes including cross-border tax calculations with an external third-party tax advisor
- Assist with processing daily stock option exercises, Rule 10b5-1 trading plan transactions, and RSU releases, ensuring accurate and timely tax withholding and reporting in compliance with governing rules and regulations, SOX controls, stock plan documentation, and Veeva policies
- Complete scheduled and ad hoc global reporting to meet internal and external compliance requirements including but not limited to analysis of country reporting obligations, 6039 ISO reporting, and payroll reporting
- Generate recurring reports and respond timely to ad hoc requests from business partners
- Assist with preparing equity grant paperwork for approval, processing new equity grants, distributing online grant agreements, and communications grants to new hires
- Create and/or update detailed written procedures as appropriate
- Assist with maintaining database integrity and ensure the accuracy of record keeping of employee and equity data in the stock administration system
- Provide excellent customer service to equity participants at all levels and respond quickly to employee questions in a courteous manner
- Assist with preparing, reviewing, and filing Section 16 reports (e.g., Form 4s) for executive officers and directors
- Assist with annual external auditor walkthrough preparation and completion
- Attend to other duties related to stock administration
- 3+ years stock administration experience or equivalent experience in a multi-national, publicly traded company
- Experience with equity and HCM administration systems
- Proficient with navigating through an equity system platform
- Certified Equity Professional (CEP), Exam Level 1 or working towards it
- Experience with U.S. federal and state taxation relating to equity compensation and detailed knowledge of global taxation of equity compensation, including cross-border taxation
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong work ethic and ability to work independently
- Detail-oriented, business-friendly mindset with an ability to accommodate tight deadlines in a fast-paced environment
- Outstanding analytical, communication, and organizational skills
- Bachelor's degree in Finance or Accounting
- Experience with E*TRADE from Morgan Stanley’s Equity Edge Online platform
- Experience with Section 16 filings
- Experience with Workday’s HRIS system functionality
- Ability to analyze data and confirm accuracy and/or outliers that may cause compliance issues
- Medical, dental, vision, and basic life insurance
- Flexible PTO and company paid holidays
- Retirement programs
- 1% charitable giving program
- Base pay: $85,000 - $110,000
- The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.
Work Where It’s Best for You
Work Anywhere means you can work in an office or at home on any given day. It’s about getting the work done in the way and place that works best for each person. This applies across all locations and departments.
Work Anywhere does not mean work at any time. We have predictable core hours where employees are generally available for meetings and collaboration. Employees are focused and available during core hours.
We invest in our offices to make them places where our employees like to go. If you work in the office three or more days a week, you will have a dedicated office workspace. Our offices function as hubs to draw people in, create social bonds, and where random connections and mixing of ideas happen. We’re investing more in offices, culture, and offsite meetings, not less.
Product teams are organized in regional product hubs for optimal collaboration and live within a time zone of their hub. Our current product hubs are located in Pleasanton, Columbus, Boston, Kansas City, New York City, Raleigh, and Toronto. We create opportunities for teams to get together in person regularly.
Customer-facing roles, such as Sales and Professional Services, live near and/or travel to their customers.
When an employee moves within a country it does not cause a change in salary. Where you live impacts you and your family. Not knowing if your compensation will change if you move can cause stress and uncertainty for everyone. We wanted to eliminate that.
Work at Veeva. Work where it’s best for you.
A different kind of company. A Public Benefit Corporation.
Unlike a traditional corporation, whose only legal duty is to maximize shareholder value, PBCs consider their public benefit purpose and the interests of those materially affected by the corporation’s conduct—including customers, employees, and the community—in addition to shareholders’ interests.
What sets us apart
In February 2021, Veeva became the first public company to convert to a Public Benefit Corporation (PBC).
Unlike a traditional corporation, whose only legal duty is to maximize shareholder value, PBCs consider their public benefit purpose and the interests of those materially affected by the corporation’s conduct—including customers, employees, and the community—in addition to shareholders’ interests.
Veeva’s public benefit purpose is to help make the industries we serve more productive and create high-quality employment opportunities.
Work Anywhere means you can work in an office or at home on any given day. It’s about getting the work done in the way and place that works best for you.
We invest in our offices to make them places where our employees like to go. If you work in the office three or more days a week, you will have a dedicated office workspace.
Product teams are organized in regional product excellence hubs for optimal collaboration and live within a time zone of their hub. Our current product hubs are located in Pleasanton, Columbus, Boston, Kansas City, New York City, Raleigh, and Toronto. We create opportunities for teams to get together in person regularly.
Customer-facing roles, such as Sales and Professional Services, live near and/or travel to their customers.
At Veeva, we believe in giving back. Veeva’s support for charitable causes is entirely employee driven because we think giving is personal and should be directed by the individual. With our 1% Veeva Giving program, each employee receives an amount equivalent to 1% of their base salary annually to support the non-profit(s) of their choice. We don’t dictate favored corporate causes or ask employees to donate to specific non-profits. We never support a charitable cause in exchange for commercial advantage or preferential treatment.
Veeva’s core values — do the right thing, customer success, employee success, and speed — guide our decision making and define our culture. Doing the right thing means that we are concerned about more than just financial success and return to shareholders. We recognize a responsibility to customers, employees, environment, and society.As individuals, we pride ourselves on being good people who are honest, fair, and direct. We treat others with respect. As a company, we strive to be a good corporate citizen, a positive force in the business community, active in our communities, and an example to others.
Our equity program is designed to enable the vast majority of our employees to participate. Our unique approach to awarding equity grants allows our employees to be shareholders so they can benefit financially in the company’s growth.
Veeva has taken a strong stance against the use of non-compete agreements that can limit employee opportunities. We do not require our employees to sign non-compete agreements, and we have taken legal action to fight the unfair use of these agreements by other companies because we believe such agreements limit an employee’s fundamental right to work where they choose. We believe in our people and want them to be successful here at Veeva or wherever their careers take them.
News and recognition
Grow, contribute and be recognized
“Veeva’s engineering teams take a pragmatic approach to software development. We offer an ideal environment for engineers who value focus, speed and integrity in their work.”
—Jacob Marcus
VP, Engineering
“I appreciate that Veeva values autonomy over alignment. As a result, we get to make decisions as a small team and ship products faster.”
—Shilpa Chandermohan
Software Engineer
“As a software engineer at Veeva, I’m proud to be doing meaningful work building clinical trial software that will benefit so many people.”
—Durward Denham
Software Engineer